Administrative Executive

About the Role

Digital Factory is seeking a highly organized and proactive Administrative Executive to join our growing team. If you’re skilled in managing day-to-day operations, coordinating across departments, and ensuring smooth business workflows, this role is for you. We’re looking for someone who thrives in a fast-paced environment, communicates effectively, and keeps our operations running efficiently.

Key Responsibilities

• Manage daily administrative operations, including scheduling, documentation, and internal coordination
• Maintain company records, databases, and digital files with accuracy and confidentiality
• Support HR and finance teams with onboarding, attendance tracking, and invoice processing
• Coordinate meetings, appointments, and communication between departments and clients
• Prepare reports, letters, and official documents with attention to detail and professionalism
• Assist in procurement, inventory management, and vendor coordination
• Ensure smooth office operations and contribute to team efficiency and culture

Technical Requirements

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Familiarity with CRM or project management platforms (e.g., Notion, Trello, Asana, or ClickUp)
• Strong communication, multitasking, and organizational skills
• Ability to maintain confidentiality and manage sensitive information
• Excellent time management and problem-solving abilities

Bonus Skills

• Experience in handling HR or accounting support tasks
• Knowledge of basic bookkeeping or business documentation
• Familiarity with digital tools used in creative or IT environments
• Ability to manage remote coordination and digital workflow systems

Why Join Digital Factory?

• Be part of a dynamic and creative team driving digital transformation
• Opportunity to grow your administrative and leadership skills in a tech-driven environment
• Work alongside developers, designers, and strategists in a collaborative culture
• Flexible and supportive work environment that values efficiency, communication, and innovation